Difference between revisions of "Help:Filing System"

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(New page: ArchiveWiki has a simple tree system so that its contents are easily accessible. It's based around the idea that we have a list of archive facilities; each archive has documents; the docum...)
 
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==Naming pages==
==Naming pages==


To prevent unmanageable page names, the conventions are as follows:
To prevent unmanageable page names, the conventions are as follows.


* Archive facilities get their full title as the page name. E.g.: [[Lancashire County Records Office]].
===Archives without individual file listings===


* Archive facility file lists get their full title as above with the word 'Files'. E.g.: [[Lambeth Archives Files]].
* A page in the archive's name (e.g. [[Lancashire County Records Office]]), which is a member of [[:Category:Archives]].


* Series and subseries get pages directly in their own name. Eg: [[MT 95]].
===Archives with individual file listings===
 
* These facilities get a category in their name (e.g. [[:Category:National Archives]]), which is a member of [[:Category:Archives]].
 
* Archive facility information pages get their full title as the page name (e.g. [[National Archives of Scotland]]), within the archive's dedicated category.
 
* The file lists should be a tree structure, as above, of categories. The root of the tree should be the archive's dedicated category.


* Individual files get their page name from their file reference only. Eg: [[MT 95/8]], [[RAIL 475/241]].
* Individual files get their page name from their file reference only. Eg: [[MT 95/8]], [[RAIL 475/241]].
* For files at an archive facility but with no known file reference, the initial letters of the archive's name form the letter code. So any items found at [[Richmond Local Studies Collection]] would be [[RLSC 01]], [[RLSC 02]] etc.
===Artefacts and owned items===


Where an individual file has no known file reference, a dummy reference is created in the style of [[National Archives Files]] listings, as follows.
Where an individual file has no known file reference, a dummy reference is created in the style of [[National Archives Files]] listings, as follows.
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* For files owned by an individual (a [[:Category:Personal Collections|personal collection]]), that person's initials form the letter "series" code, and each item receives a serial number. Hence [[User:Chris5156|Chris Marshall]] has items [[CM 01]], [[CM 02]] etc.
* For files owned by an individual (a [[:Category:Personal Collections|personal collection]]), that person's initials form the letter "series" code, and each item receives a serial number. Hence [[User:Chris5156|Chris Marshall]] has items [[CM 01]], [[CM 02]] etc.


* For files at an archive facility but with no known file reference, the initial letters of the archive's name form the letter code. So any items found at [[Richmond Local Studies Collection]] would be [[RLSC 01]], [[RLSC 02]] etc.
* For [[:Category:Artefacts|Artefacts]], we're still working on a system. We'll get back to you.


And that's everything you could possibly want to know about the ArchiveWiki file system. Hoorah!
And that's everything you could possibly want to know about the ArchiveWiki file system. Hoorah!


'''[[User Guide|< Back to the User Guide]]'''
'''[[User Guide|< Back to the User Guide]]'''

Revision as of 00:07, 29 November 2009

ArchiveWiki has a simple tree system so that its contents are easily accessible. It's based around the idea that we have a list of archive facilities; each archive has documents; the documents are split into sections and then subsections and then individual items.

The hierarchy looks a bit like this...

Archive Listing - the master list of all archive facilities on the wiki
Individual archive facilities, for which you will see one or both of...
General information on finding and using the archive (e.g. National Archives) and...
List of files (e.g. National Archives Files) which may be broken down further into...
Series (e.g. National Archives file series MT)
Subseries (e.g. National Archives file subseries MT 95)
Individual items (e.g. National Archives item MT 95/8)

How far the hierarchy goes for any given archive facility depends on how much information we have for it. So, for example, Leeds Central Library has no specific files listed, just information on how to use the facility and a few ideas about what has been found there. The 'General Information' is therefore the only thing available and it's what you get immediately when you click on its name on the Archives page.

On the other hand, The National Archives has scores of files, and you'll find yourself clicking right through subsections to get to the individual files.

Naming pages

To prevent unmanageable page names, the conventions are as follows.

Archives without individual file listings

Archives with individual file listings

  • Archive facility information pages get their full title as the page name (e.g. National Archives of Scotland), within the archive's dedicated category.
  • The file lists should be a tree structure, as above, of categories. The root of the tree should be the archive's dedicated category.
  • Individual files get their page name from their file reference only. Eg: MT 95/8, RAIL 475/241.

Artefacts and owned items

Where an individual file has no known file reference, a dummy reference is created in the style of National Archives Files listings, as follows.

  • For Artefacts, we're still working on a system. We'll get back to you.

And that's everything you could possibly want to know about the ArchiveWiki file system. Hoorah!

< Back to the User Guide